Contract Compliance Services Program

The Contract Compliance Services Program serves owners, developers, housing authorities, management companies, property staff and other non-profit organizations.

Multifamily Property

Services available are:

  • Eligibility File Reviews
  • 20% File Audit
  • 100% File Audit
  • File Repair
  • Compliance Training
  • Other Compliance Consulting Services

Eligibility File Reviews are provided to evaluate files to ensure compliance with LIHTC, Bond, HOME, Rural Development, HUD and State specific affordability programs. All initial and recertification files will be sent to TSAHC staff to check for accuracy and file approval. Onsite staff will receive a list of errors that need to be corrected. Once the file is complete, TSAHC will send an Approval Certification notifying the property to proceed with the move in process.

20% and 100% File Audits are provided to prepare for upcoming audits and/or to ensure compliance. This review will help find any deficiencies or recurring mistakes that would cause the property to be in non-compliance. TSAHC representatives will create a list of items needing corrections by the property.

File Repairs will be conducted by TSAHC representatives when properties have had a change in ownership, management, staff, or as needed. TSAHC will review and repair 100% of files ensuring that files are now in compliance. This service will include 100% file review described above, including file organization and assisting in organizing and preparing initial and recertification packets.

Compliance Training can be adapted and modified to best serve the needs and experience of current or new personnel. Training topics will include: eligibility, initial certifications, recertifications, student rules, income and rent limits, utility allowances, proper documentation, compliance terms, common mistakes, examples of correct and incorrect files, and file organization.

Asset Oversight Reviews can be performed for properties that need a third party management review and physical inspection. Asset Oversight Reviews include property inspection, security program, office, key control, maintenance program, marketing program, lease renewal program, vacant and make ready units, budget, revenue, accounts payable, delinquency, returned checks, personnel, and owner participation. The report can be edited to focus on specific areas of concern. TSAHC will review your property and make recommendations on ways to improve physical conditions, management policies, and staff performance. 

Compliance Monitoring Staff

Mindy Green is currently a Senior Multifamily Analyst for Texas State Affordable Housing Corporation and has been employed since July 2008. Before working at TSAHC, she worked for Barret and Stokely, AMLI Residential, and Klingbeil Capital Management. She earned her B.S. in Family and Consumer Sciences with a focus in Residential Property Management from Ball State University. Ms. Green has received her NALP, CAM, and COS designations.

James M. Matias is currently a Multifamily Analyst for Texas State Affordable Housing Corporation and has been employed since April 2012. Before working at TSAHC, he worked for Tenant Access, First Service Residential, and Keller Williams Realty. He earned his B.S. in Business Finance and a specialty is Business Management. Mr. Matias is a licensed Real Estate agent in the State of Texas and a member of the NAR and ABOR. Mr. Matias has obtained his Tax Credit Certification from NCHM.

 

For more information, contact Mindy Green by email at mgreen@tsahc.org or by phone at 512-334-2154.